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WELLFLINT GUIDES
Run ticket checklist for pumpers
Updated October 6, 2026 · By Ben Tremblay, founder of WellFlint
Short answer: before the truck pulls out, make sure the ticket has the opening and closing gauge, observed temperature and gravity, BS&W, seal numbers off and on, the date and time, and both signatures. Then photograph it. Print this page and keep it in the truck.
Before the load
- Right lease, right tank number on the ticket
- Seal numbers on the valves match the last ticket
- Tank has settled (no fresh oil coming in)
- Opening gauge taken and written down: feet, inches, quarters
- Free water level checked at the bottom of the tank
During the load
- Observed temperature recorded
- Observed API gravity recorded
- BS&W sample taken and percentage recorded
- Driver confirms the readings match what you wrote
After the load
- Closing gauge taken and written down
- New seal numbers recorded on the ticket
- Driver's and pumper's signatures on the ticket
- Photo of the whole ticket, readable, before the truck leaves
- Gross barrels worked out from the gauges (see the barrels per inch calculator)
For the office
- Every ticket for the month accounted for, by lease
- Each ticket matched to the purchaser statement (see how to reconcile)
- Missing tickets and volume differences flagged and sent to the purchaser
- Month-end gauge recorded on every tank for the Form PR
- Gauge sheets in from every route (here's a printable gauge sheet)
Common questions
What should a pumper check before a load is hauled?
Confirm the right lease and tank, check that the seal numbers on the valves match the last ticket, and take and write down the opening gauge before the valve is opened.
What readings go on a run ticket?
Opening and closing gauges in feet, inches and quarters, observed temperature, observed API gravity, BS&W percentage, seal numbers off and on, and the date and time, with the driver's and pumper's signatures.
Why photograph the run ticket?
Paper tickets get lost, smudged and miskeyed. A photo taken at the tank is your proof of the gauges and readings if the purchaser statement doesn't match.